EC election voting procedures

The APNIC Executive Council (EC) plays an important role in guiding the APNIC Secretariat and representing the views of the community. We encourage all APNIC Members to participate and vote in the EC election process. To ensure a fair and transparent process there are rules that control how many votes each Member can cast and who is permitted to vote on behalf of each Member.

Please review the EC election procedure to understand the APNIC election rules and procedures. A handy table outlining who is able to vote in an EC election is available in the section: Who Can Vote.

How many votes is your organization allowed?

The Membership tier determines the total number of votes available to each APNIC Member.

Example: How many votes can a Small-tier Member cast if there are three (3) EC positions to fill?

A Small-tier Member is entitled to cast four (4) votes for each of three (3) candidates.

How to vote in APNIC EC elections

Specific details regarding these elections are published on the relevant APNIC conference website.

Member online voting

Online voting will be available to eligible Member’s contacts at any time 24×7 during the online voting period and Members can use any Internet-enabled computer or device to vote via MyAPNIC.

Voting entitlements are only available to individuals who are:

• Corporate Contacts, or
• Authorized Contacts with voting rights given by the Corporate Contact

By default, APNIC Corporate Contacts are the only contacts who can vote. However, the Corporate Contact may assign the voting rights to other authorized contacts to vote on their behalf.

To vote online, you must login to MyAPNIC using two-factor authentication.

The voting section in MyAPNIC is only visible while online voting is open. Online voting in APNIC EC elections opens approximately two weeks before the Annual General Meeting (AGM).

You are allowed to vote for fewer candidates than there are positions available. Therefore, if there are three EC positions to be elected, it is acceptable to vote for less than three candidates.

An online vote cannot be withdrawn after it has been submitted. APNIC takes no responsibility for online votes submitted by users who are no longer authorized by the APNIC Member organization.

Proxy online voting

Corporate Contacts may appoint a proxy to vote during the AGM on their behalf. The proxy holder need not be from the Member organization, but will only be permitted to vote for the duration of the AGM. If a proxy is appointed, the Member will lose the right to vote directly in the election.

Proxy online voting takes place during the APNIC AGM. To cast your vote, you will need to login to MyAPNIC using two-factor authentication.

Who can vote in EC elections?

Only organizations with a current APNIC Member account are eligible to vote.

The person recognized by APNIC as the Corporate Contact manages the voting for each APNIC Member organization. If you don’t currently have a Corporate Contact appointed for your Member account, you’ll need to submit the Corporate Contact form.

Only the Corporate Contact has the right to vote on behalf of the organization, to assign voting rights to another authorized contact of the Member organization, or to appoint a proxy to vote on behalf of the organization.

Assigned voting rights are different from a proxy in two ways. Internal representatives are assigned voting rights, while external representatives are appointed as a proxy. Assigned voting rights remain in place until they are changed or removed and are applicable to other types of APNIC elections, while a proxy appointment is valid for only one election.

Only the Corporate Contact has the right to appoint a proxy to vote on behalf of a Member organization. Authorized contacts with voting rights only are not permitted to do this and must ask their Corporate Contact to appoint a proxy if they are unable to vote.

Proxies may only be appointed by completing the APNIC proxy form. Please refer to the section, Assigning a proxy , for more information.

A Corporate Contact may only assign voting rights using MyAPNIC. The contact to be given voting rights must be a registered MyAPNIC user and needs to login to MyAPNIC using two-factor authentication to vote online.

Who can vote at the APNIC EC election?

Do you have voting rights?

If you are the Corporate Contact for your organization, you have voting rights by default. You can check if the voting rights are assigned to another person by logging into MyAPNIC. As the Corporate Contact, you can change or reassign these voting rights. For those who have voting rights, the ‘voting’ tab appears in your MyAPNIC account when voting opens.

Who is your Corporate Contact?

You can check who the Corporate Contact for your organization is by viewing the contact details page in MyAPNIC.

Assigning a proxy

Assigning a proxy to vote on your behalf

An APNIC Member is entitled to attend and vote at an APNIC conference. If you do not plan to attend the conference, you may appoint a person to attend and vote on your behalf as your proxy.

Only a Corporate Contact of the Member organization may appoint a proxy to vote on their behalf at an APNIC election. The proxy need not be a Member of APNIC, but will only be permitted to vote for the duration of the AGM. Specific details regarding these elections are published on the relevant APNIC conference website.

Appointment as a proxy differs from being assigned voting rights. A proxy appointment is valid only for a single election. Assigned voting rights remain in place until they are changed or removed by the Member’s Corporate Contact.

Corporate Contacts can appoint a proxy online via MyAPNIC using two-factor authentication when proxy appointment is open. The online form in MyAPNIC is processed instantly once submitted. Confirmation emails are sent to the appointed proxy and the Corporate Contact after the proxy appointment form is submitted via MyAPNIC.