EC election voting procedures

Nominations for APNIC Executive Council election now open

The 2018 APNIC Executive Council (EC) Election will be held at APNIC 45 in Kathmandu on Wednesday, 28 February 2018. You can nominate yourself or a candidate by using the online form. Nominations are open until 17:30 (UTC +10) on Monday, 12 February 2018.

The APNIC EC plays an important role in guiding the APNIC Secretariat and representing the views of the community. We encourage all APNIC Members to participate and vote in the EC election process. To ensure a fair and transparent process there are rules that control how many votes each Member can cast and who is permitted to vote on behalf of each Member.

Please review the EC election procedure to understand the APNIC election rules and procedures. A handy table outlining who is able to vote in an EC election is available in the section: Who Can Vote.

How many votes is your organization allowed?

The Membership tier determines the total number of votes available to each APNIC Member.

Membership tier IPv4 prefix IPv6 prefix Votes
Associate None None 1
Very small Up to and including /22 Up to and including /35 2
Small >/22, up to and including /19 >/35, up to and including /32 4
Medium >/19, up to and including /16 >/32, up to and including /29 8
Large >/16, up to and including /13 >/29, up to and including /26 16
Very large >/13, up to and including /10 >/26, up to and including /23 32
Extra large >/10 >/23 64

Votes may be shared between any combination of Corporate Contact, other authorized contact(s) with assigned voting rights, and proxy holders.

Example: How many votes can a Small-tier Member cast if there are three (3) Executive Council (EC) positions to fill?

A Small-tier Member is entitled to cast four (4) votes for each of three (3) candidates. If you wish to upgrade your Membership tier, please contact Member Services prior to the opening of online voting to ensure your new voting entitlement is reflected correctly.

How to vote in APNIC EC elections

If you’re an eligible voter in the APNIC Executive Council (EC) election, there are two ways to cast your vote:

  • Online, using the MyAPNIC
  • On site, with a paper ballot

Vote online

Online voting is only available to APNIC Members.

By default, APNIC Corporate Contacts are the only contacts who can vote. However, the Corporate Contact may assign the voting rights to other authorized contacts to vote on their behalf.

Online voting is only accessible via MyAPNIC. To vote online, you must login to MyAPNIC using two-factor authentication.

The voting section in MyAPNIC is only visible while online voting is open. Online voting in APNIC EC elections opens approximately two weeks before and closes two days before the on-site election is held at the AGM.

You are allowed to vote for fewer candidates than there are positions available. Therefore, if there are three EC positions to be elected, it is acceptable to vote for less than three candidates.

An online vote cannot be withdrawn after it has been submitted. APNIC takes no responsibility for online votes submitted by users who are no longer authorized by the APNIC Member organization.

For audit purposes, APNIC records the Member and user name of the submitted vote, the number of votes, the time, and the IP address of the voter. The specific choice exercised by the voter is NOT kept with the ballot record.

For more information, please see APNIC online voting terms and conditions.

Vote on site

The Corporate Contacts and authorized contacts with voting rights may vote in person at the Annual General Meeting (AGM) by presenting valid identification to the APNIC Voting Desk on the day of the election.

It is possible to appoint a proxy to exercise some or all of your organization's votes at an APNIC election. For more information, please see Assigning a proxy.

Bulk ballot papers with 1, 2, 4, 8, and 16 votes are to be used in the election. The ballot paper is worth the number of votes allowed according to the Membership Tier:

Associate 1 vote
Very small 2 votes
Small 4 votes
Medium 8 votes
Large 16 votes
Very large 16 votes x 2
Extra large 16 votes x 4

Members who wish to split their ballot may exchange their ballot paper at the Voting Desk for a set of ballot papers equal to the Member’s total voting entitlement.

Votes are valid for one election. If you do not use all your votes, the unused votes are not counted and you cannot use them in the next election.

The vote is only valid if the ballot paper is marked with an ‘x’ in the box next to the names of as many as many candidates as there are positions to be filled.

A ballot paper is invalid if any of the following is noted on the ballot:

  • No boxes are marked
  • More boxes are marked than the number of candidates
  • There is ambiguous marking
  • It does not bear a validation stamp

Who can vote in EC elections?

Only organizations with a current APNIC Member account are eligible to vote.

The person recognized by APNIC as the Corporate Contact manages the voting for each APNIC Member organization. If you don’t currently have a Corporate Contact appointed for your Member account, you’ll need to submit the Corporate Contact form.

Only the Corporate Contact has the right to vote on behalf of the organization, to assign voting rights to another authorized contact of the Member organization, or to appoint a proxy to vote on behalf of the organization.

Assigned voting rights are different from a proxy in two ways. Internal representatives are assigned voting rights, while external representatives are appointed as a proxy. Assigned voting rights remain in place until they are changed or removed and are applicable to other types of APNIC elections, while a proxy appointment is valid for only one election.

Only the Corporate Contact has the right to appoint a proxy to vote on behalf of a Member organization. Authorized contacts with voting rights only are not permitted to do this and must ask their Corporate Contact to appoint a proxy if they are unable to vote.

Proxies may only be appointed by completing the APNIC proxy form. Please refer to the section, Assigning a proxy, for more information.

A Corporate Contact may only assign voting rights using MyAPNIC. The contact to be given voting rights must be a registered MyAPNIC user andneeds to login to MyAPNIC using two-factor authentication to vote online.

Please refer to the table: Who can vote at an APNIC election?

Who can vote at the APNIC EC election?

If you are a: What you need to vote online What you need to vote on-site
Corporate Contact
  1. Login to MyAPNIC using two-factor authentication.
  1. A valid ID on request.
  2. You must be registered for the AGM.
Other authorized contacts
  1. Voting rights assigned to you by the APNIC Corporate Contact for your organization.
  2. Login to MyAPNIC using two-factor authentication.
  1. Voting rights assigned to you by the APNIC Corporate Contact for your organization.
  2. A valid ID on request.
  3. You must be registered for the AGM.
Proxy

Online voting is not available to proxy voters.

    1. The Corporate Contact of a current Member organization must submit a completed proxy form to APNIC by the due date.
    2. A confirmation email from the APNIC Secretariat (up to 24-hour turnaround).
    3. A valid ID on request.
    4. You must be registered for the AGM.
See Assigning a proxy

Do you have voting rights?

If you are the Corporate Contact for your organization, you have voting rights by default. You can check if the voting rights are assigned to another person by logging into MyAPNIC. As the Corporate Contact, you can change or re-assign these voting rights. For those who have voting rights, the "voting" tab appears in your MyAPNIC account when voting opens.

Who is your Corporate Contact?

You can check who the Corporate Contact for your organization is by viewing the contact details page in MyAPNIC.

Assigning a proxy

Assigning a proxy to vote on your behalf

An APNIC Member is entitled to attend and vote at an APNIC conference. If you do not plan to attend the conference, you may appoint a person to attend and vote on your behalf as your proxy. Only a Corporate Contact of the Member organization may appoint a proxy to vote on their behalf at an APNIC election. The proxy need not be a Member of APNIC, but the appointed proxy holder must be registered as an attendee at the Annual General Meeting (AGM) and can only vote on site during the APNIC conference.

Appointment as a proxy differs from being assigned voting rights. A proxy appointment is valid only for a single election. Assigned voting rights remain in place until they are changed or removed by the Member’s Corporate Contact.

Proxy forms will be emailed to all Corporate Contacts at least two weeks before an election. If you have access to MyAPNIC, you can also appoint your proxy using the web form in MyAPNIC.

Proxy forms are accepted as soon as online voting is open, up until 48 hours before the on-site election.

When is the proxy appointment valid?

APNIC will validate the information in the proxy form. The proxy appointment is valid only when confirmed by the APNIC Secretariat. Confirmation emails are sent to the appointed proxy and the Corporate Contact. The appointed proxy is required to present personal identification when collecting their ballot paper.