- What has changed in the APNIC EC election process?
- Why is fully online voting being introduced?
- Is the online voting process different from previous elections?
- How can I vote online in the election?
- How can I appoint a proxy?
- Who can vote in the EC election?
- How do I know if I am a Corporate Contacts or Contacts with voting rights?
- How many votes do I have?
- When can I vote?
- Can I collect paper ballots at the on-site election?
- What equipment do I need to vote online?
- How do I know that my online vote has been correctly cast?
- How can I verify that my online vote has been received by the system?
- Do I need to download an app?
- Who is BigPulse?
- Where are BigPulse servers located?
- Is it possible for others to determine who I voted for?
- Can I change my vote after it is submitted?
- How is the counting of votes performed?
- Can I try it out?
- Who should I contact if I have any questions?
1. What has changed in the APNIC EC election process?
APNIC EC elections will now be conducted entirely via an independent online voting service provider, BigPulse. Paper forms will no longer be available for voting in EC elections, or for appointment of proxies.
2. Why is fully online voting being introduced?
The voting process has been simplified so that all APNIC Members use the same method of voting. The elimination of paper ballots will improve the speed and efficiency of voting and ballot counting, and avoid unnecessary waste.
3. Is the online voting process different from previous elections?
The voting interface is similar to the previous one, but it is simpler and easier to use. The voting transaction is carried out directly between the voter’s client and the BigPulse system, without passing through APNIC systems.
For those who are interested, a Voting Trial will be carried out during January 2020 (See Can I try it out).
4. How can I vote online in the election?
As usual, only Corporate Contacts and Contacts with voting rights can vote in an APNIC EC election, as follows:
- Login to MyAPNIC using two-factor authentication and click the ‘Vote Now’ link on the dashboard, to access the new BigPulse voting interface.
- Use the online ballot form to select the chosen candidates in the usual way, and hit the ‘Next’ button to complete the selection.
- On the confirmation page, hit a ‘Submit’ button to confirm the ballot submission, or ‘Back’ to make any changes.
5. How can I appoint a proxy?
The Corporate Contact of a Member organization may appoint a proxy to vote on their behalf at the election, via MyAPNIC in the usual way. Each appointed proxy will be sent a notification by email, and further instructions will be available from the on-site voting desk during the AGM day. See how to appoint a proxy.
6. Who can vote in the EC election?
APNIC Member Corporate Contacts, Contacts with voting rights and duly-appointed proxies, can vote in the APNIC EC election.
7. How do I know if I am a Corporate Contact or Contact with voting rights?
You can check your contact type and rights in MyAPNIC. To see all contacts and types, login to MyAPNIC, go to ‘Admin’, then ‘Contact details’. Please note, only Corporate Contacts can check the voting permissions of other contacts.
8. How many votes do I have?
The voting entitlement for each APNIC Member depends on their membership tier:
|Membership tier||Number of votes|
The BigPulse system will automatically display the number of votes you are entitled to.
Please note that the new system does not allow the ‘splitting’ of voting entitlements. Each Member submits a single online ballot carrying all of their votes, in a single submission, while proxies submit a single, separate ballot for each Member they represent.
9. When can I vote?
Member voting commences at least ten working days before the Annual General Meeting (AGM), and closes at 14:30 local time of the AGM. An email to announce the opening of voting will be sent to all APNIC Members. Proxy voters will vote from 09:30 to 14:30 local time during the AGM day.
All necessary information will be sent to Members according to the key dates published on the relevant conference website.
10. Can I collect paper ballots at the on-site election?
APNIC no longer provides paper ballots at the on-site election, as eligible Member contacts or proxy voters now vote online.
11. What equipment do I need to vote online?
You will need a computer or mobile device and Internet connectivity that allows you to access MyAPNIC and the BigPulse voting system.
For any on-site voter without access to a suitable device, online access will be available from the APNIC Voting desk, on the day of the election.
APNIC recommends that interested Members should participate in the Voting Trial (See Can I try it out) to verify the compatibility of their client.
12. How do I know that my online vote has been correctly cast?
The voting process consists of three steps: voting, confirmation and a thank you screen. On the final screen, you have the option to view the voting receipt, which includes the full details of your vote, for your information.
13. How can I verify that my online vote has been received by the system?
In addition to providing a receipt, the BigPulse system provides an online audit report which can be used to verify that your vote has been recorded (but without revealing details of the vote itself).
14. Do I need to download an app?
No. BigPulse is entirely web-based, accessible from any web browser on a smartphone, computer, or tablet.
15. Who is BigPulse?
BigPulse is a well-regarded online voting service provider, located in Australia. Their platform is used by many customers internationally, including ICANN, ARIN, and the RIPE NCC.
16. Where are BigPulse servers located?
BigPulse operates and maintains its own physical servers in Canada and the UK. BigPulse has chosen not to use shared or virtual cloud servers.
17. Is it possible for others to determine who I voted for?
While the audit report can verify that your vote was received, the system does not store any connection between your personally identifiable data and the candidates you voted for.
18. Can I change my vote after it is submitted?
You will be able to review your selections in a vote confirmation page before you submit your vote, and at this stage you can go back to make any changes before submission. However, it is not possible to change your vote after submission.
19. How is the counting of votes performed?
Vote counting is done automatically by the BigPulse system, with results then made available to election officials. APNIC staff and appointed scrutineers are no longer involved in the counting process, and election results are not transmitted via any APNIC systems.
20. Can I try it out?
An open trial of the new voting system is scheduled from 16 to 21 January 2020, for all Corporate Contacts and Contacts with voting rights who have registered their interest to participate in the voting system trial by Wednesday, 15 January 2020 at 17:30 (UTC +10). By agreeing to take part in the trial, they will receive an email from BigPulse directly on 16 January 2020. The voting system trial closes at 23:00 (UTC +10), Tuesday, 21 January 2020.
21. Who should I contact if I have any questions?
Please contact the APNIC Helpdesk , or speak to APNIC staff on-site at the APNIC Lounge during the APNIC conference, or at the Voting desk during the AGM.