The regional address policy community for the Asia Pacific region seats three individuals on the Number Council of the Number Resource Organization (NRO NC). One position is selected by the Executive Council of APNIC, while the other two individuals are elected by the community. This document describes the procedures to be followed for the conduct of the community elections.
Nomination of Candidates
Nominations open at least 90 days before APNIC Conferences and close 30 days before APNIC Conferences. APNIC sends notices when nominations open and close to the Asia Pacific Internet community including the APNIC-announce mailing list.
Any individual may be nominated with the exception of any staff member of any RIR. Self-nominations are permitted.
Any individual may lodge a nomination.
When a nomination is received, the APNIC Secretariat will contact the nominee to confirm their willingness to serve on the NRO NC. If a nominee is not contactable via email or does not respond, then their nomination will not be confirmed and they will not be eligible for election.
The nominee is invited to attend the election held during the APNIC Conference. The travel cost for the nominee to attend the conference is not covered by APNIC. It is not necessary for nominees to attend the conference in order to stand for the election. However, those present have an opportunity to make a statement supporting their candidacy.
Nominees are then listed on the conference website after APNIC confirms the nominee is able and willing to serve on the NRO NC. Nominees have the opportunity to submit a written statement in support of their nomination. This is published on the relevant conference website. In addition, others may express support for a nominee by completing and submitting another nomination.
At the end of the nomination period if the number of confirmed nominees is equal to or less than the number of seats to be filled at the NRO NC Election, then no election will be held, and the candidates will be declared elected at the next APNIC Conference.
NRO NC Election timetable
Each year the APNIC Secretariat will publish a timetable for the election no less than nine weeks prior to the NRO NC Election. The published timetable will be authoritative for the NRO NC Election held in that year.
APNIC Members are eligible to vote. APNIC Members can vote online through MyAPNIC, or on site at the APNIC Conference. APNIC Members are entitled to one vote.
Individuals who are on site and are registered for either the current APNIC Conference they are attending, or have been registered for at least one previous APNIC Conference since APNIC 10, are entitled to one vote. Verification of an individual's entitlement to vote against official records will be used where necessary.
Online voting is only available to APNIC Members via MyAPNIC, during the times noted in the NRO NC Election timetable.
Online voting entitlements are only available to those individuals who are:
- Corporate Contacts, or
- Authorized contacts with voting rights given by the Corporate Contact
The on-site voting period starts and ends as per the announcement by the Election Chair for the APNIC Conference.
Corporate Contacts, contacts with voting rights, or appointed proxies can collect ballot papers from the Voting Desk.
On-site ballot papers
Ballot papers can be collected from the Voting Desk. They provide clear instructions on how to fill them out and will be marked with a unique stamp.
A vote is only valid if the ballot paper is marked with an 'x' in the box next to the name of one candidate.
A ballot paper is invalid if any of the following is noted on the ballot:
- No boxes are marked
- More boxes are marked than the number of candidates
- There is ambiguous marking
- It does not bear a validation stamp
On-site voting logistics
The Voting Desk will be set up outside the meeting room.
When the Election Chair announces the opening of the on-site voting, the ballot box will be opened and shown to the delegates in the APNIC Conference before it is moved to the Voting Desk and sealed by the Election Officers, to be ready for ballot collection. The ballot box is supervised by the Election Tellers at all times.
Any enquiries regarding on-site voting should be directed to the Election Officers, who will be available at the Voting Desk.
The APNIC EC appoints the Election Chair. The Chair's responsibilities are to:
- Oversee the election process
- Appoint the Election Scrutineers
- Declare the Election Results
- Resolve disputes
The APNIC EC appoints the Election Officers from the APNIC Secretariat staff. Their responsibilities are to:
- Administer the call for nominations
- Manage the online and on-site voting processes
- Supervise the ballot paper collection
- Perform the vote counting with the Election Tellers
- Retrieve the online voting reports
The APNIC EC also appoints the Election Tellers from the APNIC Secretariat staff. Their responsibilities are to:
- Supervise the ballot box
- Issue the ballot papers on site
- Validate and count the votes
- Report the results to the Election Chair
The Election Chair appoints the Election Scrutineers from the staff of other RIRs, ICANN, and ISOC who are present at this meeting. Election Scrutineers do not vote, and must be independent from any APNIC Member or candidate. Their responsibilities are to:
- Observe the Election Tellers in counting the votes
- Not handle or touch the ballot papers
- Notify the Election Chair in case any anomaly or issue is identified
The Election Tellers count the votes in the presence of the Election Scrutineers. The Counting Procedures are as follows:
- Checking that all ballot papers are valid and have been stamped with the unique stamp
- Tally forms are used to count, record, and verify the total number of check marks for each candidate
- The tally forms are validated and checked by multiple Tellers
- Online voting reports are printed during vote count
- The total vote for each candidate is calculated by combining the total votes from online and on-site ballots
Notice of dispute
Any complaint regarding the conduct of the election must be lodged in writing with the Election Chair at the Conference. Such notices must be lodged no later than one hour before the scheduled time of the Declaration of the Election, as contained in the agenda of the Conference.
Members may lodge notices of a dispute through their authorized voting representatives. Individuals who are entitled to vote may lodge a notice of dispute. Candidates may lodge a notice of dispute directly with the Election Chair. No other party is entitled to lodge a notice of dispute.
The Election Chair will resolve the dispute at his or her discretion. The Election Chair will provide notice of all lodged disputes and the Election Chair's decision at the Declaration of the Election.
Declaration of the Election Result
The Election Chair will announce the result of the election. This declaration will include:
- The name and total vote count received by each candidate in the election
- The number of valid and invalid ballots
- Notice of any disputes and resolutions
- Disclosure of any communication from the Election Scrutineers regarding the counting of the ballot papers