Proxy appointment – FAQs

  1. What is a proxy?
  2. Who can appoint a proxy?
  3. How can I appoint a proxy?
  4. We have more than one Corporate Contact. Will every Corporate Contact receive a PDF proxy form?
  5. How can I appoint a proxy in MyAPNIC?
  6. Who can be appointed as a proxy?
  7. How do I find out if my proxy appointment has been processed?
  8. How long is the proxy appointment valid for?
  9. Can I vote online and appoint a proxy?
  10. Our Corporate Contact did not receive the PDF proxy form. Can you resend it?
  11. Our Corporate Contacts have left. How can we set up new Corporate Contacts and get a proxy form sent to us?
  12. Is there any difference between appointing a proxy via MyAPNIC and a PDF form?
  13. How many people can I appoint as my proxy?

What is a proxy?

Members may be represented at the APNIC Annual General Meeting (AGM) by a proxy who may speak and vote on their behalf at the AGM.

Who can appoint a proxy?

Only Corporate Contacts can appoint a proxy.

How can I appoint a proxy?

Corporate Contacts can appoint a proxy online via MyAPNIC or complete and return the proxy form [PDF] emailed to them when proxy appointment is open. We encourage the use of MyAPNIC as first preference. The online form in MyAPNIC is processed instantly once submitted.

The PDF proxy form is pre-populated with your APNIC account details including your account name, organization name, Corporate contact name and email address, and number of votes. There is also a QR code with a serial number introduced to verify authenticity of the forms submitted to APNIC. A PDF proxy form submitted without the QR code and the serial number will not be processed.

We have more than one Corporate Contact. Will every Corporate Contact receive a PDF proxy form?

For those Member organizations with more than one Corporate Contact, each Corporate Contact will receive a copy of the proxy form.

How can I appoint a proxy in MyAPNIC?

Corporate Contacts will need to login to MyAPNIC using two-factor authentication or use their digital certificate. The voting tab in MyAPNIC is visible when proxy appointment is open.

Who can be appointed as a proxy?

Corporate Contacts can appoint any individual as their proxy. The appointed proxy does not need to be from the Member organization, but they must be registered to attend the AGM in person. The appointed proxy must present personal identification when collecting their ballot paper

How do I find out if my proxy appointment has been processed?

Confirmation emails are sent to the appointed proxy and the Corporate Contact after the proxy appointment form is processed by the APNIC Secretariat.

How long is the proxy appointment valid for?

A proxy appointment is valid only for a single election.

Can I vote online and appoint a proxy?

No. Once a vote is submitted online, either a full or partial vote, a proxy can no longer be appointed.

Our Corporate Contact did not receive the PDF proxy form. Can you resend it?

If the Corporate Contact did not receive the PDF proxy form, they can email helpdesk@apnic.net to request a form to be sent to them. The proxy form will only be sent to the email address registered for the Corporate Contact.

Our Corporate Contacts have left. How can we set up new Corporate Contacts and get a proxy form sent to us?

Yes. A new Corporate Contact can be appointed by completing the appointment form. Click here for more information. If the new Corporate Contact is appointed after the AGM invitation is sent, they will need to request the PDF proxy form to be sent to them. See above “Our Corporate Contact did not receive the PDF proxy form. Can you resend it?”

Is there any difference between appointing a proxy via MyAPNIC and a PDF proxy form?

Proxy appointment via MyAPNIC is processed instantly. If the Corporate Contact chooses to use the PDF proxy form, they will need to sign and date the form and email it back to proxy@apnic.net. PDF proxy forms submitted after the closure of proxy appointment will not be processed.

How many people can I appoint as my proxy?

Corporate Contacts can appoint up to two proxies. Either one of them can collect the paper ballots onsite.