Executive Council Meeting - Tuesday 4th September 2007

Intercontinental Hotel, New Delhi

Start: 9:30 am (UTC+0430)

Present:

Agenda:

  1. Agenda bashing
  2. Minutes from previous meeting
  3. Semi-Annual Financial report for 2007
  4. ICANN/NRO Update
  5. APNIC Fee Structure Review
  6. Proposals for hosting APNIC 26
  7. AC Meeting
  8. AOB

Minutes:

  1. Agenda bashing

    • No changes were made to the agenda.

  2. Minutes from last meeting

    • The minutes from the meeting of 16 August 2007 were approved.

    Action ec-07-029: Secretariat to publish minutes from 16 August 2007

    • Review of action items:

      ec-07-025: Secretariat to publish minutes from 19 July 2007
      completed

      ec-07-026: EC Chair to write an endorsement letter for KPMG proposal
      not completed - no longer required

      ec-07-027: EC Chair to seek consensus among the EC members on the mailing list re Singapore Meeting notes
      completed

      ec-07-028: EC Chair to notify Kenny Huang of his term to be extended for 3 months (until 31 March 2008)
      outstanding

  3. Semi-Annual Financial report for 2007

    • The EC considered the semi-annual financial report for the period January - June 2007. This report will be distributed to APNIC members at the APNIC 24 members' meeting.
    • The EC approved the semi-annual financial report.
    • The EC adopted the following motion:

      The EC is concerned with the APNIC budgetary position as expressed in the semi-annual report for 2007. The EC has tasked the Treasurer to work with the Secretariat to investigate measures that can be undertaken to meet the 2007 budgeted outcome.

    Action ec-07-030: APNIC Secretariat and Treasurer to prepare a set of cost saving options for 2007 that would be consistent with a final operating deficit of $492,000 USD for the year

    Action ec-07-031: Secretariat to prepare an initial draft of the 2008 budget for consideration by the EC in October 2007

  4. ICANN/NRO Update

    • Paul Wilson reported that the RIR group has been formed to complete the exchange of letters with ICANN, comprising of the RIR CEOs and a nominee from each RIR Board. Work is starting on this activity.
    • The APNIC contribution to the NRO's ICANN fees has been assessed for 2007.
    • The next ICANN meeting is scheduled to be held in Los Angeles from the 29th October to the 2nd November.

  5. APNIC Fee Structure Review

    • Randy Bush, co-chair of the APNIC Fees WG, joined the meeting for this agenda item.
    • Michael Hiller (KPMG) joined the meeting by videoconference for this agenda item.
    • Michael Hiller of KPMG reported on the work undertaken to date, noting that the first phase of the activity, to undertake initial analysis and potential options had been completed, and they were now preparing to undertake the second phase of the activity, subject to EC's approval to proceed.
    • KPMG has written to the EC summarizing the findings from the first phase of the work. This note has been incorporated as part of the documentation material provided as part of the interim fee adjustment proposal being put to the APNIC membership at APNIC 24.
    • KPMG's report noted that while it is considered practical and prudent to move with short term financial responses as recommended, there are still significant structural issues to be considered in terms of a viable longer term fee structure.
    • The EC has proposed to the membership that they adopt interim measures for adjustment for APNIC fees for 2008 involving a move to the use of Australian dollars as the currency for membership fees, and an increase in fees of 7%. This proposal will be the subject of a membership vote at APNIC 24.

    Action ec-07-032:EC to provide response to KPMG on proceeding with Phase 2 activity

  6. APNIC 26 hosting proposals

    • The EC considered a number of proposals for hosting APNIC 26.
    • A proposal to host APNIC26 from InternetNZ was selected by the EC.
    • The EC was supportive of promotion of APNIC 26 in the Pacific region in the coming 12 months.

  7. AC Meeting

    • The EC met with Kenny Huang and Toshiyuki Hosaka of the Address Council to discuss AC activities.
    • It was reported that Raimundo Beca was re-elected for a further term on the Board of ICANN, and Hartmut Glaser was elected as the Address Council's representative on the ICANN Nominating Committee. ASO Open workshops have been held at ICANN meetings in Lisbon, Portugal (March 2007), and Puerto Rico, USA (June 2007).
    • Issues of IPv4 consumption and IPv6 transition were raised, and the proposed APNIC resolution on the topic was considered. It was proposed that the APNIC EC should take a more active role in this matter.

  8. Next meeting

    • 11 October 2007 (Teleconference)

Meeting closed 4:55 pm (UTC+0430)

Action items